Enhance End-to-End Record Management Life Cycles
TeBS simplifies Government Agency’s record filing process and streamlines Record…
Streamline Your Record Management System With RecordSenz
Today organizations need a record management strategy that can ensure compliance with external regulations and internal policies by managing the retention and disposition of content. An e-registry system like RecordSenz enhances corporate accountability, ensures regulatory compliance and minimizes risks.
RecordSenz is a SharePoint based digital records management system that manages electronic documents and records from their creation, usage, storage, and maintenance to eventual destruction or permanent preservation while retaining integrity, authenticity and accessibility of corporate records. At TeBS, we help to provide a structured and transparent way to maintain records from creation through to eventual disposition through our record management software – RecordSenz.
Key Benefits of RecordSenz
Record management solutions empower customers with the ability to meet government regulation and compliance requirements at a minimal cost and give ease of sharing documents in a secure environment. RecordSenz is being used by organisations across industry sectors to seamlessly manage their organization’s records with secured access, governance and security controls.
Records Management
Comprehensive end-to-end Record Lifecycle Management from creation to disposition.
Security & Access Management
Better accountability by maintaining the authenticity, reliability, and integrity of records.
Information Lifecycle Management
Fast and easy access to information for better decision-making with document archiving and retention features.
Centralized Secure Repository
Integrated with SharePoint Access Management with outlook plugin for quick record filling and a central secure place for all records.
Automated Workflows
Automation of entire record management process with workflows for document routing and archival.
Regulatory Compliance
Collaboration across departments while ensuring compliance and reducing risk with record level access control.
Focused Information Architecture
Enhanced & intuitive mobile responsive UI for better usability, with pre-set alerts and notifications.
Intuitive Reports & Dashboards
Gain 360-degree visibility of documents and records with intuitive dashboards and reports like audit report, file classification report, file type report, archival report etc.
RecordSenz Competency
Enhance collaboration with smart & simplified Record Management System
- Centralized Location to
Keep & Manage all Records - Advanced Capabilities For
Seamless Collaboration - Automated Workflows For
Easy Record Archival & Retention - Governance, Security
& Access Management
Centralized Location to Keep & Manage all Records
Businesses can leverage advanced capabilities that make room for effortless collaboration.
- Digital Unified Record System
Keep records in one centralized place with easy retrieval. - Multi Channel Record Filling
Modern and easy way allows record filling from various channels. - Customizable File Plans
Streamlined file structure with pre-defined file plans & templates.
Advanced Capabilities For Seamless Collaboration
Businesses can leverage advanced capabilities that make room for effortless collaboration.
- Advanced Search & Reporting Capabilities
Advanced artificial intelligence voice enabled conversational bot to easily search and retrieve documents. - Computer Vision Enabled Engine
Easily tag imaged based documents appropriately. - Machine Learning Based Auto Tagging
to ensure better compliance and security. - Search Index & Advance Filter
Ability to filter /records/Inbox notifications/file plan using Search and Advanced Search buttons.
Automated Workflows For Easy Record Archival & Retention
Put your workflows on auto-pilot mode and achieve seamless record tracking.
- End-to-End Automation
Intuitive and inbuilt Archival, Retention, Disposition and Destruction Mechanism with automated workflows for approval. - Easy to Set Workflows
Easy-to-set, classify and modify rules, processes, user workflows, NAS workflows. - Automation Led Self Help
Self-learning with easy to use features such as Drag & drop, Auto Tagging, Mass movement of folders etc. - Robust Integration
Framework built on SharePoint and integrates seamlessly with MS Office enabling auto-extraction of embedded files within MS Office.
Governance, Security & Access Management
Get dedicated access management and control who can work on your records.
- Security & Controlled Access
Retain and secure integrity, authenticity and accessibility of corporate records with configurable and secured Access and Security Management. - Compliance Tracking & Version Control
Promotes compliance tracking with effective compliant mechanism and Standards (NAS Compliant). - Enterprise Wide Security
Robust security module with record level access control, integrated with SharePoint access management. - Governance
Configurable file Plans provide flexibility over retention schedules for review, hold, transfer and archiving of records giving full governance control.
